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AIRPORT PLANNING AND ENGINEERING SERVICES
REQUEST FOR QUALIFICATIONS/EXPERIENCE STATEMENTS
AIRPORT PLANNING AND ENGINEERING SERVICES
The City of Eastport, Maine is seeking to retain the services of a consultant, experienced in the practice of airport planning and engineering advisory services in the State of Maine, as a multi-year Airport Engineer.
The CITY OF EASTPORT must receive qualification and experience statements no later than 2:00 p.m. local time on May 15, 2009 to be eligible for consideration. Each statement shall be submitted in a sealed envelope, clearly marked “Request for Qualifications for Engineering Services at the Eastport Municipal Airport.” Complete packages must be delivered to:
Mr. George “Bud” Finch, City Manager
City of Eastport
Eastport City Hall
78 High Street
Eastport, Maine 04631
Phone: (207) 853-2300
Fax: (207) 853-4712
Submittals delivered after the deadline will not be considered. All questions shall be directed in writing to the above office (e-mail eastport_mgr@roadrunner.com) and must be received by 2:00 p.m. local time on May 1, 2009. All questions will be answered by 2:00 p.m. local time on May 8, 2009 and posted on the City’s website at http://www.eastport-me.gov. It will be the proposer’s responsibility to check the referenced website for any new amendments.
Statements that do not incorporate this request for Airport Planning and Engineering Consultant Services may not be considered.
REQUEST FOR QUALIFICATIONS AND EXPERIENCE STATEMENTS
AIRPORT PLANNING AND ENGINEERING SERVICES
I. GENERAL INFORMATION
The CITY OF EASTPORT is seeking the services of an Airport Planning and Engineering consultant. Interested firms should respond to this request on or before the time due for submission.
Following the receipt of the qualification and experience statement, a review committee shall evaluate the statements and select a firm or, at the discretion of the review committee, select a short list of firms to interview. Emphasis in selecting a consulting firm shall be placed on the firm’s qualifications and experience in projects similar to those which the CITY OF EASTPORT anticipates undertaking.
In order to be considered responsive, five (5) copies of the statements must be submitted to Mr. George “Bud” Finch, City Manager, City of Eastport, 78 High Street, Eastport, Maine 04631 no later than 2:00 p.m. on May 15, 2009. Statements to be limited to 30 pages, size 12 point font, not including references which are limited to 2 pages. Each statement shall be submitted in a sealed envelope, clearly marked “Request for Qualifications for Engineering Services at the Eastport Municipal Airport.”
The CITY OF EASTPORT reserves the right to accept or reject any or all Qualification Statements received as a result of this request, or to cancel in part or in its entirety this Request for Qualification, if it is in the best interest of the CITY OF EASTPORT to do so.
II. GUIDELINES FOR PROSPECTIVE CONSULTANTS
Prospective consultants must meet the following standards as they relate to this request:
A. Have adequate financial resources for performance or have the ability to obtain such resources as required during performance;
B. Have the necessary experience, organization, technical and professional qualification, skills and facilities;
C. Be able to comply with the proposed or required time of completion or performance schedule;
III. STATEMENT PREPARATION
In order to facilitate evaluation of the qualifications and experience statement, interested consultants are instructed to follow the outline below. Statements that do not follow the outline, or do not contain the required information may be considered as unresponsive proposals.
A. Company Background Material: pertinent information concerning the background, experience, and reputation of the firm. (5%)
B. Ability to Perform: demonstrate an understanding and familiarity with projects of the type outlined herein or similar contracts developed by listing all previous Airport Planning and Engineering Advisory programs of comparable type, which they have prepared or supervised within the last five (5) years. (20%)
C. Local Knowledge: demonstrate familiarity with the Eastport Municipal Airport and its aviation support systems. (5%)
D. Staff Project Manager – Contact Person: identify the staff project manager and individuals that will be assigned to work with the CITY OF EASTPORT; resumes shall be included (2 page maximum). (25%)
E. Experience: provide a list of previous and current contracts, if any, awarded by a municipality and/or government agency (pertaining to Maine airports) which are considered similar in scope of services discussed herein; information shall include contract duration with dates, services performed, and contracting agency name, address and telephone number for verification purposes. (40%)
F. References: submit along with the above information three (3) work related job references. (5%)
IV. PROGRAM BACKGROUND
The City of Eastport owns and operates the Eastport Municipal Airport. The airport facilities include a 4,000’ by 75’ paved runway. Other facilities include a paved taxiway, a paved aircraft apron, a terminal building, and aircraft hangars.
V. FUTURE AIRPORT PROJECTS
Anticipated future projects for the Eastport Municipal Airport may include, but are not limited to:
A. Fuel Farm Installation
B. Construction of Equipment Building
C. Snow Removal Equipment
D. North & South Taxiway “A” Holding Bays
E. Expand Aircraft Parking Apron
F. Access Road Design and Construction
G. Pave Parking Lot
VI. CONTRACT AWARD
Any contract entered into by the City of Eastport shall be in response to the proposal and subsequent discussions. The award shall be based on the criteria described herein.
VII. INDEMNIFICATION AND INSURANCE
The successful Consultant selected shall agree to indemnify and hold the City harmless from claims, demands, suits, causes of action and judgments arising from the Consultants performance, including claims of professional malpractice or negligence.
The above referenced indemnity shall be in addition to and as a complement to the required contract provisions for federally-funded contracts contained in the State of Maine Department of Transportation’s Aviation Consultant General Conditions dated December 1, 2002 and related Supplement to these Consultant General Conditions dated December 9, 2002. The Aviation Consultant General Conditions may be found at http://www.maine.gov/mdot/aco/acohome.php.
VII. CERTIFIED DBE
MaineDOT Certified Disadvantaged Business Enterprise (DBE) consultants are encouraged to apply as the prime consultant for this work. It is important that DBE Firms take advantage of this RFQ to at least gain entry to the MaineDOT Prequalification List for transportation project related services. Non-DBE Firms shall ensure that DBE’s have the maximum opportunity to participate in the performance of any project contract in accordance with MaineDOT current requirements for DBE utilization. Firms certified by another state’s transportation agency must be certified by MaineDOT.
Current requirements may be found at the MaineDOT website, “Certified Disadvantaged and Women Business Enterprise” directory available at:
or by contacting:
Maine Department of Transportation
Attn: Jackie LaPerriere
Bureau of Project Development
Civil Rights Unit
#16 State House Station
Augusta, Maine 04333-0016
Tel: (207) 624-3066
Fax: (207) 624-3401
TTY:(888)516-9364
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